CTCC Survivor

Frequently Asked Questions

THE EVENT

How can I participate in The Challenge?
Registering to participate or volunteer or donating is easy. Visit the links below to learn more.

Register
Volunteer
Donate

Will The Challenge be cancelled if there’s bad weather?
The Challenge will take place rain or shine. In the case of severe weather conditions, it may be necessary to modify events and activities. If there is a need to communicate changes, we will announce them on the homepage of our website and via email to all participants and volunteers.

Can I bring my pet?
Service animals only are permitted at the event. Those bringing a service animal to the event should be prepared to clean up after the animal.

 

PARTICIPANTS

What is Packet Pick Up?
Packet pick up is a convenient way to receive your bib, t-shirt, and other event materials before event day.  Any money you’ve raised can be turned in at packet pick up but turning in donations beforehand is strongly encouraged to lessen your potential wait time. Registration is also available during this time. Visit the link below to learn more about packet pick up.

Schedule

What if I registered, but am unable to participate?
If you’re unable to participate, your support will still be appreciated! Registration fees and donations are nonrefundable and nontransferable. Qualified and applicable incentive items will be mailed after the event if you make arrangements ahead of time. Simply send an email to ctcchallenge@emhs.org or call 207.973.5055.

Will official results be posted following the event?
EMMC Champion the Cure Challenge is a noncompetitive fundraising event and the primary goal is to raise funds for local cancer research at EMMC Cancer Care. The event is not timed and no results will be posted.

 

WALK/RUN

My kids and I want to walk or run in The Challenge.  What do I need to know?
The Challenge is a family event. Participants of all ages need to be registered and have a completed waiver.  Children 12 years of age and younger must also be accompanied by a participating adult, in addition to submitting the completed waiver. Baby strollers and baby carriers will be allowed along all walk/run courses, but for safety reasons no roller blades, scooters, bicycles or skateboards will be allowed.

Will there be food available for walkers and runners following the walk/run events?
Yes. All walkers and runners will have access to breakfast items served from 7 to 11am and lunch items from 11am to 3pm.

Can I change the distance that I signed up for?
Walkers/runners may change their distance at any time. You do not need to notify us if you choose to walk/run a different distance than the distance for which you registered.

What isn’t allowed on the walk/run routes?
For safety purposes, roller-blades, skateboards, scooters, bicycles, and pets are prohibited along the walk/run routes. Baby strollers, service animals, and wheelchairs are allowed.

 

BICYCLING EVENTS

My kids and I want to bicycle in The Challenge.  What do I need to know?
Although there is no minimum age requirement to participate in the cycling events, keep in mind that certain ride routes will be physically demanding. Please carefully take into consideration a child's abilities.  All participants must be able to pedal a bike, either independently or riding tandem with a parent/guardian.  Trail-A-Bikes and tandems are allowed.  For safety reasons, buggies, sidecars or child seats are not permitted on the cycle routes.  It is strongly recommended that only experienced cyclists who are at least 16 years of age register for the 50 and 100-mile distance options. All children must be registered and have a completed waiver.

Will there be food available to bicyclists during the cycling events?
Yes. All participating cyclists will be fully supported by ride rest stops and upon return to the event site at EMMC Cancer Care in Brewer until 3pm.

Can I change the distance that I signed up for?
It is very important that you sign up for the distance that you will be most comfortable completing at the time of the event. This allows us to effectively plan the routes. In the case of the cycling events, it is possible that we may need to close registration for a particular distance. If you need to check or change your distance prior to the event, please call 207.973.5055

What isn’t allowed on the cycling routes?
For safety purposes, we cannot allow buggies, sidecars, or child seats on the cycling routes. Tandems and trail-a-bikes are allowed.

Are helmets required?
Yes, wearing a helmet is mandatory.

Do we follow rules of the road while we are cycling?
Yes. All roads on the cycling route will be open to vehicle traffic. Please stay right. While official support vehicles will be along for the ride and working at intersections, the roads are not closed, and there will be occasional non-event vehicles traveling with and against you. All traffic signs and operations must be followed. This includes never passing on the right-hand side of a fellow cyclist. There will be either police or volunteer course marshals stationed at major intersections, but it is still important to be cautious as our volunteers have no legal authority to halt traffic. 

What are the cycling routes?
Please see the Event Info tab on our website for the link to view all route maps. Updated route maps will be posted by May 15.

 

TEAMS

How do I register or join a team?
Start a team by becoming a  team captain. Via the website, select “REGISTER YOUR TEAM”, then selecting “Join or Form a Team”. To join a team that has already been created, select “Register” then “Join a Team.” Then simply select the name of the team you want to join.

How do I start a team if I am already registered as an individual?
Log into your account, and select “Edit My Profile.” Scroll all the way to the bottom and select the option to start your own team. You will then become the team captain. Those wishing to join your team who are already registered as individuals should log into their own accounts, select “Edit My Profile” and then choose the option “Join an Existing Team.”  Simply search or click through the pages of registered teams to find the right team.

Can I join a team if I’m already registered as an individual?
Yes. Log into your account, select “Edit My Profile” and then choose the option “Join an Existing Team.”  Simply search or click through the pages of registered teams to find the right team.

Do all team members have to participate in the same event?
No. Team members may participate in any of the selected activities or distances.

Can I join a team and volunteer on event day?
Yes. You can join a team as a virtual participant and also register to volunteer. First, join your team by registering as a virtual participant. Next, visit the “Volunteer” tab on the homepage to review the volunteer position descriptions and frequently asked questions. You may then register as a volunteer from the “Volunteer” tab.

Are there incentive awards for individuals and teams?
Yes. Top fundraisers are recognized with special awards,

Participants who meet certain fundraising requirements receive:

  • $150 or more: Choice of prize from the CTCC Store
  • $1,000 or more: Exclusive cycling jersey or tech shirt
  • $2,000 or more: Entry to Champion Village

Teams with 20 or more members raising at least $5,000:

  • Entry to Champion Village
  • The first 10 teams to quality by August 10 will earn a canopy to use in Champion Village.

Individual Awards:

  • Top fundraising individual
  • Top fundraising individual associated with a business 

Awards for Teams:

  • Top fundraising team
  • Largest team

How do I donate to a team?
On the left side of the homepage, select the team you wish to receive your donation. If your team is not listed click on “View All Teams.”

 

FUNDRAISING

When I registered, a personal fundraising page was set up for me. How do I access it?
From the homepage, click on login then input your username and password to access your personal fundraising page.

How do I submit the cash and check donations that I receive?
Select the “Fundraising” tab and scroll down to “Documents.” Select the appropriate form to download and print. You may use the form to record all of the donations you have received. Be sure to read the “Donation Form Instructions.” Mail the completed form and checks to the address listed on the form. Please send your donations as you receive them. This will help us process the gifts quickly and post them to your personal fundraising total.

How do I apply the donations I receive toward my fundraising goal?
As soon as we receive and process cash and check donations, they are added to your fundraising total. Credit card donations made online onto your personal fundraising page are automatically added to your fundraising goal. Donors can find your personal fundraising page using a name search under “Search Participants”.

What if I want to fundraise but I can’t participate on event day?
You can be a Virtual Participant! Although you may not be walking, running, biking, or riding, your fundraising efforts will afford you the same incentives as all other participants. Virtual participants may join a team and are not required to pay an entry fee. Virtual participants who raise a minimum of $50 will receive an official event t-shirt at packet pick up.

Will reaching certain fundraising levels qualify participants to receive incentives?
Yes! There are various incentive levels for all Challenge participants. Please view the “Prizes” section under the "EVENT INFORMATION" tab of the website.

In order to be eligible for the fundraising incentives, when is the money due?
The final fundraising deadline to ensure that incentive prizes are available for you on event day is August 12.

To receive the 2017 Challenge cycling jersey or tech shirt by the event date, you must meet the $1,000 fundraising level by July 1. Otherwise, you will receive a coupon code to order yours approximately eight to ten weeks after the event. Registration fees do not count toward fundraising totals.

How do team members qualify for the individual fundraising incentives?
Each individual team member will qualify for incentives based on the amount of money he or she raises individually.

Do I have to claim awards received for my fundraising efforts on my tax return?
The IRS considers all prizes and awards associated with EMMC Champion the Cure Challenge as income. This income is calculated by taking the fair market value of the awards you receive. In keeping with IRS regulations, should the income be greater than $600, The Challenge will provide you with a Form 1099. For information on IRS regulations, deductibility of fundraising expenses and prize/award income, please contact your tax professional.

What happens if I register for The Challenge, but do not raise the minimum fundraising goal by August 19?
If you do not meet your goal, you will have until September 30 to continue to submit donations. Should you exceed your minimum and earn applicable incentives your item(s), you may make arrangements ahead of time to have the item(s) mailed to you.  Simply email ctcchallenge@emhs.org or call 207.973.5055. Please note that because supplies are limited we reserve the right to substitute your incentive. Cyclists: we request you ride only if you reach your fundraising goal by event day.

 

VOLUNTEERING

Is there any training for volunteers?
Yes, on August 8, from 4:30 – 6pm, there will be training for all volunteers. Sessions will begin at 4:30pm, 5pm, and 5:30pm in half hour increments. Please email your selected slot to jlloyd@emhs.org. Training will take place at: 

EMHS Foundation
One Cumberland Place, Suite 300
Bangor, ME

 Volunteers will leave training with a CTCC shirt, volunteer manual, and parking pass (if applicable).

May I participate AND volunteer on event day?
Yes. Simply complete the registration process as a participant and then contact us by email at ctcchallenge@emhs.org or phone at 207.973.5055 to sign up as a volunteer. 

I completed volunteer registration. What happens next?
Before event day, you will be contacted by a volunteer coordinator with more details about your role and the weekend’s events. You will receive a volunteer guide email in mid-July which will include a parking map, festival map, and other pertinent information. There will be a mandatory volunteer orientation at EMMC Cancer Care in Brewer. Volunteer t-shirts and manuals will be distributed at this meeting. The orientation date will be announced by February 15.

Will EMMC Foundation staff provide transportation to and from the event venue for volunteers?
We are sorry but we are unable to provide transportation to the event. There will be free volunteer parking onsite. We suggest leaving plenty of time for potential traffic and parking delays before your assigned shift. More information will be in the volunteer guide and at orientation.

As a volunteer, can I raise money for The Challenge?
Yes. You can join as a volunteer and raise money as a virtual participant. If you have already registered as a volunteer, join your team by registering as a virtual participant.

Can I just show up and register to volunteer, or if I’m already registered, can I bring a friend?
Volunteers are always welcomed! If you did not pre-register to volunteer you are welcome to help us on event day by cheering along the walk/run routes anytime between 7 am and 2 pm or by joining the clean-up crew at 3pm. Please note: t-shirts are available only to pre-registered volunteers. To select from many volunteer opportunities and to receive a volunteer t-shirt, register online as soon as possible.

Can I bring my children?
Youth ages 12 and older may sign up as volunteers as long as they are accompanied by a parent, guardian, or authorized adult (family member, coach, teacher) who is also signed up as a volunteer for the same position and shift. Please select a volunteer opportunity appropriate for the child’s age and abilities.

Minors who are part of athletic, school, or community groups that have an official association with CTCC may have specific instructions to follow. Please check with your child’s coach or group leader.

My questions about volunteering are not answered here. Who do I ask?
Please email ctcchallenge@emhs.org or call 207.973.5055.

 

SPONSORSHIP

What are the sponsorship opportunities?
There are several exclusive opportunities for companies and organizations to sponsor EMMC Champion the Cure Challenge, presented by Lafayette Hotels.  Sponsorship levels include recognition at the event, hospitality, media exposure, and other benefits. Please email ctcchallenge@emhs.org or call 207.973.5055 for more information.

I would like to set up an exhibit/table at the event to promote a product or service. Is this possible?
Event staff and committee are dedicated to bringing added value to our participants by incorporating great exhibitors. Priority for space is given to our sponsors. Products and services that contribute to the same goals as EMMC Foundation and EMMC Champion the Cure Challenge of health and wellness, cancer awareness, cancer prevention and early detection will be accepted as space allows. Interactive and fun displays are strongly encouraged. This is a great opportunity to distribute product samples and coupons and conduct demonstrations. Exhibits have the potential for foot traffic exceeding 2,000 people. Requests must be submitted by April 30. EMMC Foundation reserves the right to refuse any businesses, product or service.

I don’t need exposure for a business but I would like to be a donor. Can you tell me more about being a donor?
Yes. Individuals are also encouraged to support EMMC Champion the Cure Challenge. Individual patron packages are available and will include incentives. Please email ctcchallenge@emhs.org or call 207.973.5055 for more information.

Can I donate to EMMC Cancer Care separately from The Challenge?
Yes! Please visit www.emhsfoundation.org for more information.